In order to avoid data loss situation, some of the following steps may help.
1. DATA BACKUP
There is nothing that can replace backup to prevent data loss and avoid expensive recovery.
Backup simply means you are keeping at least one copy of the original data, preferably not in the same disk media.
Another pitfall is after backup, the backup data is never verified by the user until disaster strikes. Often, much to the horror of the user, the backup data was found to be corrupted, invalid or wrongly done.
If the data is important, store your backups at an off-site location. This helps to protect your backup from damage in case of a fire or disaster.
One practical problem while practicing backup is you need to stop work for such operation to take place. Often, this is not possible. The issue is often compounded by increasing data size, such as your ever-growing mailbox. Every backup operation could become a real pain if you have a busy schedule.
Whatever the situations, one fact remains – Diligent backup is a disciplinary act and the only way for you to circumvent data loss disaster.
2. PRACTISE GOOD WORKING HABITS
While working on your computer, if you choose the correct steps, it will help you to prevent major data loss and in the worst case scenario, will help you to increase the chance of successful recovery.
- Partition your drive into a program and data zone. Should something happen to the program partition and unless it is a total disk failure, you still stand a good chance to retrieve the data intact from the data partition.
- If you have a choice, adopt NTFS file system volume instead of FAT32 file system. Not only it gives you more flexibility in length of filenames and directory, security control, in case of disk corruption, you stand a greater chance of good recovery.
- Keep your file names and directory simple and direct which is ideal for direct backup to other media such as CDR/DVD.
- If you can help it, does not use file or disk encryption. In case of disk crash, recovery would be more difficult. If you really have to do this for reason of data confidentiality, you may want to protect only those selected files rather than everything.
- If you are not using the computer for long period of time, turn it off. Do not put on power save mode and leave it through the night as it stands a greater chance of power surge or unknown damages.
3. USE AN ANTI VIRUS SOFTWARE AND KEEP IT UPDATED
Anti-virus software is designed to protect your computer against malicious computer viruses, Trojan and other malicious-ware. Some virus infections can delete, modify your data secretly causing your computer to crash. Most viruses nowadays spread through internet and it is a real must to have secure Anti-Virus software with firewalls.
Be sure to update your Anti-virus software with the latest patch and signature files for maximum security. Anti-virus software without latest update is very vulnerable to attacks by newest strands of viruses which are appearing every day.
4. PROTECT AGAINST POWER SURGES WITH AN UPS
If your data is important, a un-interrupt power supply (UPS) protects your computer and data during a power failure. The spare battery in the UPS gives you ample time to save your documents and shut down Windows properly so that you will not lose any files or damage any hardware components.
5. KEEP YOUR MACHINE IN A DRY, SHADED, DUST-FREE & WELL-VENTILATED AREA
Never leave your computer near places where it is directly exposed to rain, sun or humidity.
Such conditions have the tendency to cause rusting and damage to your hardware parts.
6. DO NOT OVER-TWEAK YOUR SYSTEM
Avoid modifying your system registry or over-clock your hardware to yield performance boost unless you’re absolutely sure of what you’re doing. You don’t wish to fry your computer
7. AVOID MOVING YOUR COMPUTER OR NOTEBOOK WHEN IT IS IN OPERATION
You definitely would not wish for your power cord to fall off and cause a data corruption and physical damage to your hard disk such as a head crash while working on a project. Vibration or impact may also cause your hard disk to crash.
8. SAFE-GUARD YOUR COMPUTER
Do not share or allow network access to any unknown users. Your computer data can be prone to theft and modification if anyone on the network can access your files freely.
When you receive mails with attachment from unknown senders, do not open it.
9. PRACTICE DISK MAINTENANCE
Perform disk defragmentation once every few months. Such process ensures the data is arranged more contiguously and is easier for access or recovery.
Clean up temporary files and unused files from time to time. This helps to keep your hard disk on top form.
10. PRE-EMPT FAILURE
You know it’s time to start backing up all your data files when your hard disk starts producing funny noises and your system starts getting cranky.
Some disks may not need data recovery service. Learn more about some simple do-it-yourself data recovery and perform your own preliminary hardware checks before you consider full-fledged data recovery service by the professionals.